If your company is about to move to a new office, it is better to take care of the stages of all actions in advance so that the process goes as quickly and efficiently as possible.
If your company is about to move to a new office, it is better to take care of the stages of all actions in advance so that the process goes as quickly and efficiently as possible. First of all, it is worthwhile to objectively assess whether you can carry out the move yourself or whether it is better to order an office move from a moving company. If your company employs up to 10-12 people, and there is not a lot of expensive equipment, then you can handle it on your own. In the event that you employ more than 15 people, and you also deal with servers and a large amount of office equipment and heavy furniture, then you need to involve a moving company that knows all the nuances of working with such loads. Trying to save money on moving can lead to significant financial losses if expensive equipment is damaged.
If you decide to organize the move yourself, then you should proceed step by step.
1. Three weeks before the move, announce the upcoming event to all employees 
so that they gradually put their documents and workplaces in order. If you warn in advance, then employees will not have to pack in a hurry, there will be an opportunity to gradually sort out all the papers and cabinets, and it may not be necessary to transport as much as previously thought. In addition, some employees may have holidays, in which case they must prepare their jobs in advance.
2. A week before the move, it is necessary to purchase all the necessary packing materials for the move – cardboard boxes, bubble wrap, stretch film and bags. If you do not have trucks or there are not enough of them, then you need to find suitable options and place an order for the selected date.
3. The day before the move, employees must pack their personal belongings, employees of the IT department must turn off all computers and equipment and pack them, and men will also have to dismantle the furniture. When packing, it is extremely important to mark all furniture parts, boxes, appliances in order to facilitate your work during transportation and subsequent assembly. It is also necessary to keep an inventory of the transported property in parallel, thereby insuring yourself against losses.
4. On the day of the move, the main thing is to control the process of loading and unloading things so that fragile parts and equipment do not suffer. You should constantly check the inventory of the transported property.
